TABLE OF CONTENTS

INTRODUCTION, PURPOSE AND SCOPE

1. INTRODUCTION

Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College is committed to transparent, responsible and continuously improving institutional practice. This Examination Policy establishes the framework to ensure secure, fair, transparent and timely conduct of continuous assessment, end-semester examinations, valuation, result processing and examination grievance redressal.

2. PURPOSE

To ensure secure, fair, transparent and timely conduct of continuous assessment, end-semester examinations, valuation, result processing and examination grievance redressal.

3. SCOPE

All examinations and assessments conducted by or on behalf of the Institution for approved programmes.

OBJECTIVES

4. OBJECTIVES

• Protect confidentiality, integrity and credibility of the examination system.
• Align question papers and assessment with curriculum, COs and appropriate cognitive levels.
• Ensure fair conduct, timely valuation and accurate result processing.
• Provide transparent mechanisms for scrutiny, revaluation and grievance redressal.
• Prevent malpractice and maintain auditable examination records.

POLICY FRAMEWORK

5. GUIDING PRINCIPLES

1. Examination information shall be accessed strictly on need-to-know basis.
2. No person shall participate where a conflict of interest affects impartiality.
3. Assessment shall be consistent with approved regulations and declared schemes.
4. Students shall receive equal opportunity, reasonable information and due process.
5. Errors and incidents shall be reported immediately and corrected through authorized procedure.

6. GENERAL POLICY COMMITMENT

The Institution shall implement this policy through approved roles, adequate resources, documented procedures, transparent communication and measurable review. Decisions and exceptions shall be recorded and authorized by the competent authority.

POLICY PROVISIONS

7. POLICY PROVISIONS

1. Adopted CBCS

The Choice Based Credit System has ensured a focus on holistic development of students involving, curricular, and extra-curricular and extension activities while the OBE framework has ensured an outcome-based learning practice. With the adoption of the CBCS pattern of curriculum as per UGC and Anna University guidelines, the College initiated the 10 point scale grading system for CGPA for both UG & PG Programme.

2. Adopted Revised Bloom’s Taxonomy

Bloom’s Taxonomy provides an important framework to not only design curriculum and teaching methodologies but also to design appropriate examination questions belonging to various cognitive levels. Revised Bloom’s taxonomy which identifies six levels of competencies within the cognitive domain has been adopted in constructing internal assessment/end semester questions.

3. Examinations

All the examinations of the UG and PG courses are held under the supervision of the Chief Controller of Examinations/Principal. The office of the Controller of Examinations (CoE) upholds the responsibility to extend and safeguard the confidentiality and execution of all the Internal as well as the End Semester examinations with the guidelines of Anna University. The syllabi of various courses are collected from the Dean Academics office, after the approval of the respective Boards of Studies, file them and keep them for end semester examinations Question paper preparation. The COE shall publish an examination calendar and operational schedule.

4. Controller of Examinations Committees/Boards

The conduct of examinations and declaration of results is one of the important activities of an Autonomous Institution. For the smooth conduct of examination process, different Committees have been constituted by the institute. The office of Controller of Examinations along with this Committees successfully handles Pre-examination and post-examination process. The names of the committees/Boards are:

4.1 Question Paper Scrutiny Board

Google form request is sent to various autonomous colleges requesting panel members with the attached list of subjects. For each subject, two question papers will be received from the external question paper setters. After receiving the documents, the question papers will be scrutinized by the Scrutinizing committee.

• To ensure that question papers are strictly in accordance with the course contents/syllabus and the instructions.
• To remove ambiguity in questions.
• To moderate/ reframe the questions so as to give opportunities to students of varying abilities.
• To ensure adequate weightage in the questions, to each of Bloom’s learning levels.
• To ensure proper coverage of course contents.
• To check the weightage/ marks for each question or part/ parts thereof, the time prescribed, course outcome and knowledge level based and to correct errors, if any.
• Feedback on the QPs from the faculty handled the course.

4.2 Examination Conducting Committee

The office of the CoE prepares the schedule for all examinations and publishes it with the consent of the Principal. Information to be intimated to the students are sent on college web portal/ circular by the office of CoE with the approval of the Principal and this enables the students to know about the date and time of examinations. Students can register to the examinations and pay the examinations fee On Line. The committee has the responsibilities of

• Appointing Chief Superintendent.
• Requesting AUR from Zone1, Anna University.
• Requesting Internal, External Hall Invigilators and Flying Squad from Home and other Colleges.
• Preparation of Hall Seating and conducting exam.
• Placing Dummy numbers on the collected Answer Scripts and arranged in pockets for Valuation.
• Collecting the question paper feedback.

4.3 Valuation Board

The office of CoE conducts Central Valuation after the completion of the End Semester Examinations The centralized Valuation scheme is envisaged to attain uniformity of valuation of answer scripts, maintenance of secrecy, nullification of external influence, adherence to a time schedule and early publication of results.

The three major objectives to be achieved during valuation of answer-scripts are:

1. Fair valuation
2. Uniformity in valuation among all the examiners and
3. Consistency in valuation among all the answer-scripts valued by an examiner.

Under the supervision

1. Board Chairman.
2. Vice Chairman- From other Autonomous Institution.

Marks shall undergo verification, moderation and authorized result-passing processes before publication. The office of CoE publishes the result on web portal with the approval of Anna University Representative and the member of the Result Passing Board.

4.4 Result Passing Board

The Correspondent/Head of the Institution shall constitute a Result Passing Board for all Programme. The Chairperson of the Result Passing Board is the Head of the Institution and the members include Anna University Representative, Chairpersons of all the Boards of Studies/HoDs of all Programme, Controller of Examinations and Deputy Controller of Examinations. The Result Passing Board meeting shall be convened within fifteen working days of the last day of the End Semester Examination to analyze and pass the results of the students of all Programme. The board will incorporate the modifications (if any) and the result of each student shall be uploaded in the Institute Website, within two days after the submission of Result Passing Board Meeting minutes to Anna University duly signed by the Principal, Anna University Representative and Controller of Examinations.

4.5 Revaluation Review Committee

Students shall have rights to apply for re-totaling or revaluation for one or more subjects immediately after the publication of results, if not satisfied with results. In such case the student shall register with the office of the controller of examination through proper application along with the details of fee paid for the same, duly authorized by the concerned Head of the department.

A candidate, who is not satisfied with the marks/grades obtained in revaluation, may apply for Review/Challenge. The request has to be made within 3 days of publication of results to the Controller of Examinations on payment of the requisite fees.

4.6 Grievances / Discipline Committee

Grievances Committee shall be convened when a necessity arises to find out a fact or to resolve a problem. Examples:

• Acts of Malpractice
• Complaints about misbehavior during examination period
• Complaints from the students regarding examination, submission of report and valuation
• Complaints related to examinations by students and the staff received in grievance cell
• Misconduct of teacher or student leading to serious consequences during examination
• Each member is expected to submit to the Chairperson a report of their findings
• The final decision and penalty if any are decided by the Chairperson and will be ratified by the office of CoE.

Students involved in suspicious activities may be warned two times, based on the severity they may be booked. As per the Anna University norms, punishment for malpractice shall vary based on the decision of the Discipline Committee.

5. Student Academic Credentials, Certificates and Verification Services

• Issue Grade Sheets.
• Issue Transcripts for higher education and other official purposes in India and abroad.
• Obtain and Distribute Degree Certificates received from Anna University to eligible graduates.
• Issue Medium of Instruction (MOI) Certificates to students and graduates as required.
• Issue CGPA-to-Percentage Conversion Certificates as per the approved institutional regulations.
• Issue Duplicate Certificates/Documents, including duplicate Hall Tickets and Grade Sheets, as per the prescribed procedure.
• Provide Digital/Online Genuineness Verification Services for Grade Sheets, Consolidated Grade Statements, Degree Certificates, Transcripts, and other academic credentials for higher education and employment
• Issue Certificates for Scholarship and Educational Assistance provided by State and Central Government agencies and private and public organizations.

ROLES AND RESPONSIBILITIES

8. ROLES AND RESPONSIBILITIES

• The Chief Controller/Principal provides oversight and statutory assurance.
• The Controller of Examinations manages confidential and operational processes.
• Departments provide verified course, student and faculty information on time.
• Question Paper Setters, scrutinizers, invigilators and valuers follow confidentiality and evaluation norms.
• Students comply with examination rules and use approved grievance channels.

IMPLEMENTATION PROCEDURE

9. IMPLEMENTATION PROCEDURE

1. Approve calendar, panels, centres and resource plan.
2. Complete registration, eligibility and hall-ticket verification.
3. Set, scrutinize, print and secure question papers.
4. Conduct examinations and record incidents.
5. Complete valuation, verification, result passing and publication.
6. Process grievances and close records after review.

RECORDS AND COMPLIANCE

10. RECORDS AND EVIDENCE

• Examination timetable and duty orders
• Question paper setter/scrutiny records
• Hall attendance and incident reports
• Valuation and result-passing records
• Revaluation and grievance records

11. MONITORING INDICATORS

• Examinations conducted as scheduled
• Result publication turnaround time
• Error and correction rate
• Malpractice incidence and closure
• Grievance disposal time

12. CONFIDENTIALITY, RETENTION AND ACCESS

Records shall be accurate, retrievable and protected against unauthorized alteration, disclosure or destruction. Access shall be role-based and limited to legitimate institutional need. Retention and disposal shall follow the approved schedule and applicable requirements.

13. NON-COMPLIANCE

Non-compliance may result in corrective action, withdrawal of access or benefit, recovery of loss, disciplinary action, referral to a statutory body or other proportionate action after due process.

REVIEW AND APPROVAL

14. REVIEW AND AMENDMENT

The policy owner shall review this document at the stated cycle or earlier due to changes in law, regulation, institutional structure, technology, risk, audit findings or stakeholder requirements. Amendments shall take effect only after approval by the competent authority.

15. REFERENCES

• AICTE Approval Process Handbook and Faculty Norms, as amended from time to time
• UGC, DOTE TN, Anna University and autonomous academic regulations, as applicable
• Institutional Strategic Plan 2025–2030, IQAC procedures and approved committee minutes
• National Education Policy 2020 and institutional HR/Appraisal policies

16. APPROVAL AND SIGNATURES

This is a controlled institutional document. Printed copies are uncontrolled unless specifically stamped and issued by the authorized office.