DOCUMENT CONTROL AND INDEX

TABLE OF CONTENTS

INTRODUCTION, PURPOSE AND SCOPE

1. INTRODUCTION

Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College is committed to transparent, responsible and continuously improving institutional practice. This Examination Policy establishes the framework to ensure secure, fair, transparent and timely conduct of continuous assessment, end-semester examinations, valuation, result processing and examination grievance redressal.

2. PURPOSE

To ensure secure, fair, transparent and timely conduct of continuous assessment, end-semester examinations, valuation, result processing and examination grievance redressal.

3. SCOPE

All examinations and assessments conducted by or on behalf of the Institution for approved programmes.

OBJECTIVES

4. OBJECTIVES

• Protect confidentiality, integrity and credibility of the examination system.
• Align question papers and assessment with curriculum, COs and appropriate cognitive levels.
• Ensure fair conduct, timely valuation and accurate result processing.
• Provide transparent mechanisms for scrutiny, revaluation and grievance redressal.
• Prevent malpractice and maintain auditable examination records.

POLICY FRAMEWORK

5. GUIDING PRINCIPLES

1. Examination information shall be accessed strictly on need-to-know basis.
2. No person shall participate where a conflict of interest affects impartiality.
3. Assessment shall be consistent with approved regulations and declared schemes.
4. Students shall receive equal opportunity, reasonable information and due process.
5. Errors and incidents shall be reported immediately and corrected through authorized procedure.

6. GENERAL POLICY COMMITMENT

The Institution shall implement this policy through approved roles, adequate resources, documented procedures, transparent communication and measurable review. Decisions and exceptions shall be recorded and authorized by the competent authority.

POLICY PROVISIONS

7.1 IMPLEMENTATION REQUIREMENTS

1. The COE shall publish an examination calendar and operational schedule.
2. Question paper setters and scrutinizers shall be selected from approved panels and bound by confidentiality.
3. Question papers shall be reviewed for syllabus coverage, CO mapping, marks distribution, clarity and cognitive level.
4. Secure printing, storage, custody, dispatch and opening procedures shall be documented.
5. Invigilation duty, hall allocation, attendance and incident reporting shall follow approved instructions.

POLICY PROVISIONS — CONTINUED

7.2 IMPLEMENTATION REQUIREMENTS

6. Malpractice cases shall be documented and placed before the competent committee for due process.
7. Answer scripts shall be coded or otherwise protected where approved and valued within prescribed timelines.
8. Marks shall undergo verification, moderation and authorized result-passing processes before publication.
9. Scrutiny, revaluation, photocopy and grievance requests shall follow approved eligibility, fee and timelines.
10. Examination data, scripts and records shall be retained and disposed only under approved retention rules.

ROLES AND RESPONSIBILITIES

8. ROLES AND RESPONSIBILITIES

• The Chief Controller/Principal provides oversight and statutory assurance.
• The Controller of Examinations manages confidential and operational processes.
• Departments provide verified course, student and faculty information on time.
• Setters, scrutinizers, invigilators and valuers follow confidentiality and evaluation norms.
• Students comply with examination rules and use approved grievance channels.

IMPLEMENTATION PROCEDURE

9. IMPLEMENTATION PROCEDURE

1. Approve calendar, panels, centres and resource plan.
2. Complete registration, eligibility and hall-ticket verification.
3. Set, scrutinize, print and secure question papers.
4. Conduct examinations and record incidents.
5. Complete valuation, verification, result passing and publication.
6. Process grievances and close records after review.

RECORDS AND COMPLIANCE

10. RECORDS AND EVIDENCE

• Examination timetable and duty orders
• Question paper setter/scrutiny records
• Hall attendance and incident reports
• Valuation and result-passing records
• Revaluation and grievance records

11. MONITORING INDICATORS

• Examinations conducted as scheduled
• Result publication turnaround time
• Error and correction rate
• Malpractice incidence and closure
• Grievance disposal time

12. CONFIDENTIALITY, RETENTION AND ACCESS

Records shall be accurate, retrievable and protected against unauthorized alteration, disclosure or destruction. Access shall be role-based and limited to legitimate institutional need. Retention and disposal shall follow the approved schedule and applicable requirements.

13. NON-COMPLIANCE

Non-compliance may result in corrective action, withdrawal of access or benefit, recovery of loss, disciplinary action, referral to a statutory body or other proportionate action after due process.

REVIEW AND APPROVAL

14. REVIEW AND AMENDMENT

The policy owner shall review this document at the stated cycle or earlier due to changes in law, regulation, institutional structure, technology, risk, audit findings or stakeholder requirements. Amendments shall take effect only after approval and version control.

15. REFERENCES

• Approved academic and examination regulations
• Applicable UGC, AICTE and Anna University/autonomous examination requirements

16. APPROVAL AND SIGNATURES

This is a controlled institutional document. Printed copies are uncontrolled unless specifically stamped and issued by the authorized office.