TABLE OF CONTENTS

MAINTENANCE POLICY

1. Introduction

VTHT has a wide range of buildings, classrooms, laboratories, playgrounds, dining halls and other common amenities. A separate section named as Maintenance & Services section ( M&S) is available under the control of a Professor designated as Head (Maintenance and services). It has a well understood procedure to maintain the facilities in the campus in order to ensure that facilities are utilised properly and effectively.

The main objective of the M & S section is to monitor and ensure the optimal utilization of various resources in order to support the smooth conduct of teaching learning process. The M & S section has qualified engineers, executive engineer, maintenance supervisors for all technical divisions, electricians, plumbers, computer maintenance staff, carpenters, AC mechanics, housekeeping staff, civil engineers etc., who will attend the repairs and maintenance works immediately while the complaints are raised. As per the nature of the maintenance works, the M&S section categorizes the works as Major work and Minor works. The M&S section will solve the minor maintenance issues within one hour to two days and will solve the major maintenance issues within one week to fifteen days.

2. Objective

The main objective of the campus maintenance policy is to ensure the maintenance and optimal utilization of various resources for enhancing the experience of learning and other facilities.

3. Scope

1. Ensures the maintenance of Institution buildings, infrastructure, electrical, plumbing, air conditioning, Sewage Treatment Plant, RO water plants, Hostels, and common areas.
2. Ensures to keep the classrooms, laboratories, faculty cabin, non-academic areas like gyms, rest rooms, auditorium, cafeteria, and play grounds clean and hygiene.
3. Disposes the waste materials in proper ways that are collected from various places.
4. Renovation, interior painting, mechanical & civil works and repair of furniture & water lines are also their part of services.
5. Maintains a complaint register for the complainant to enter the type of faults so that the M&S section will resolve all the issues in a timely basis.
6. Annual maintenance contract is executed with the authorised vendors for UPS, Generators, Turnstile gates, CCTV camera systems, passenger lifts, etc.

4. Available facilities, locations and other common amenities for Maintenance:

LOCATIONS , FACILITIES & AMENITIES

Responsibility and Nature of work:

Responsibility and Nature of work: Continued

Responsibility and Nature of work: Continued

Campus Maintenance Schedule and Services:

M & S section aims at optimum utilization of various resources in the campus through Preventive Maintenance and Breakdown Maintenance. Housekeeping supervisors are available to oversee the cleaning of classrooms, roads, common places, classroom tables etc. Sufficient securities are located at the gates of the campus, hostel

and the places wherever necessary.

The horticulture team comprising of a garden supervisor and gardeners will maintain the gardens in the campus. The sewage treatment plants in all the hostels are maintained by the civil engineer. The classrooms are maintained by the staff under the control of HODs and they will inform the M&S section for any maintenance and services issues and it will be rectified immediately. Scrap disposal is carried out periodically throughout the year.

Maintenance and Service Section shall prepare the detailed list of preventive and predictive maintenance schedules for academic, non-academic, common areas with required resources for execution of such activities. The schedule shall include the activities to be carried out in terms of daily, monthly, quarterly, half yearly and annual maintenance.

In case of urgent requirements which might arise due to the failure of certain systems, the maintenance supervisor shall attend immediately and restore the system back in appropriate conditions. On completion of maintenance activities, the maintenance supervisor shall update in his work load note and will inform the completion of work to Head Maintenance and services.

Updating of Stock Register:

The maintenance supervisors. section in-charges shall maintain Stock registers of various consumable items, equipments available with them and update the stock registers as and when the items are used for carrying out the maintenance activities. Periodically they shall monitor the consumption of various items present in the stores for initiating purchase activities for further usage.

Resource Identification and Allocation:

Maintenance and Service Department has to identify and distribute the manpower under the selected supervisors / in-charges and allocate the roles and responsibilities to complete the tasks assigned as per the schedule.

Execution and Monitoring:

Maintenance supervisors / section in-charges shall distribute the required equipment, materials and consumables to the selected supervisors / in-charge to monitor the proper execution of the assigned tasks as per the schedule.

Review and Analysis:

Maintenance and Service section shall analyze the complaints and assign the job accordingly to the available manpower. Head - Maintenance and services shall discuss with the section in-charges daily for monitoring and maintaining the facilities.

Certifications:

Registrar will obtain the mandatory certification to ensure the safety of systems deployed in the campus such as building & electrical safety, fire safety, lift safety.